group events

What we need you to do and know:

1. The minimum number for a guided field trip/school group tour is 8 individuals.
2. We give guided field trips with a tour guide Tuesday- Friday.  NOT on Saturday, Sunday or Monday.
3. To Book:  Fill out the Schedule a Field Trip Form or send us an email at allensorchard@gmail.com or call us during open hours 10am – 5pm with your group’s information. 
4.  Field Trip Options:  1.  Your group can come to Allen’s for the field trip or  2. Allen’s team can come to your location with the field trip (pricing is a bit different for an in-person visit)
5. We will contact you and assist in finding a date and time that works best for your group.
6. We are happy to offer field trips to students and visitors starting at age 4. If you have group of mixed ages, please know that most of the curriculum is appropriate for those ages 4 or older.
7. Cost per visitor is $7.50 (ages 4-99) for field trip at the orchard and includes: Tour of the orchard, bee and apple education, photo op for your group, take home gift for each visitor, an apple, and a dedicated tour guide per 16 people max per group.
8. There is no cost for teachers/staff of the school/group attending with their classes. Please include on your event request form the number of the staff you will be bringing with you.  Staff/parents/chaperones do not participate in apple picking or a treat from Allen’s.
9. You must plan for chaperones to accompany your group. Allen’s requires 1 adult chaperone per every 8 kids.  Chaperones could be staff members that are already planning to attend or parents of the field trip attendees.
10. Payment is due when you book a date for your event.  You will receive an invoice from Allen’s via Square to your email.
11. If payment for field trips is not received 48 hours prior to your field trip, it will be canceled.
12. If your school district does not utilize a CC and needs to be invoiced for the event, please let us know when you book and provide all applicable billing information.
13. If you have additional attendees post registration, you must notify the Allen’s staff at least 24 hours prior to your field trip and pay the additional invoice that will sent prior to attending.
14. 48 hours prior to the event, notify Allen’s how many buses/vans/cars will be coming for your event.
15. There will be a $50.00 cancellation fee for no-shows if Allen’s does not cancel your event prior to your scheduled arrival time.  You will be invoiced for this.
16. There are NO refunds for field trips, unless your group cancels 48 hours ahead of time and you are unable to reschedule or the field trip is cancelled by Allen’s.
17. The staff at Allen’s puts the safety of your group first and if the orchard feels it is in the best interest of your group to cancel due to weather or other circumstances, we will contact your group to reschedule.

What Allen’s will provide for your group field trip:

• A reminder email and/or phone call 48 hours prior to your event
• A dedicated tour guide
• Lots of apple and bee knowledge and a unique experience
• Story Time
• An apple and a take home treat for each guest
• A photo op for your group

Coming to the orchard for a field trip?  Please remember the following things:

1. Wear appropriate footwear. Flip flops, heels, and open-toed shoes are not the best to wear. The ground is uneven and may have mud and tall grass.
2. Wear layers. It is often chilly in the morning at the orchard in September and October and then may get a bit hot in the afternoons.
3. We do not allow pets at the orchard. Please leave your best pet friends at home.
4. There are restrooms at the orchard with diaper changing facilities.
5. If your group wants to stay for lunch, please let us know in advance.
6. Please review our orchard rules prior to your visit so you can make the most of your visit.